Privacy Policy

The "Future Global Leaders (FGL) Program" (the "Service") is operated by:

• Operator: Eigo Pro LLC (英語プロ合同会社)
• Representative: Jacob Searing
• Address: Manoa Tamagawa Dai-3 Bldg 501, 3-20-2 Tamagawa, Setagaya-ku, Tokyo 158-0094, Japan
• Contact: [email protected]
• The Service is offered in cooperation with the UC San Diego School of Global Policy and Strategy (GPS).

We collect the following information:

Collected data is used exclusively for the following purposes (APPI Article 17):

1. Responding to inquiries and processing applications for the FGL Program
2. Sending program information and materials
3. Communicating with you via the LINE Official Account
4. Statistical analysis for program quality improvement (in anonymized/aggregated form)
5. Advertising effectiveness and conversion measurement (via the Meta advertising pixel and the LINE Tag)
6. Generating automated AI responses to inquiries (site chatbot and LINE Official Account)
7. Compliance with applicable laws

Data will not be used beyond these stated purposes.

We do not share your personal data with third parties without your prior consent, except as follows (APPI Article 27):

1. UC San Diego GPS (academic provider / service processor)
   Necessary personal data is shared for program administration (enrollment processing, participant rosters, etc.). UCSD acts as our service processor and is bound by appropriate data protection obligations.
2. Google LLC (Google Analytics 4, Google Forms, and Google Sheets) — https://policies.google.com/privacy
   Cookie data is shared for site analytics, and information you enter in the application/inquiry forms is stored in Google Sheets (US). The Spring program's full application form is hosted on Google Forms (US), and the information listed in Article 2 for that form is stored on Google's servers.
3. OpenAI, L.L.C. (US) — https://openai.com/policies/privacy-policy
   Message content you send is transmitted to generate automated responses in the site chat widget and the LINE Official Account. For messages via LINE, the user ID is hashed before transmission.
4. Zoho Corporation (US) — https://www.zoho.com/privacy.html
   Host of the UC San Diego GPS application form used for the Summer program. When you apply for the Summer program, your name and email address are carried over to the GPS form as URL parameters. This is not used for Spring program applications.
5. Twilio SendGrid (US) — https://www.twilio.com/legal/privacy
   Used to deliver email notifying the operator of applications and inquiries.
6. Binary Butterfly GmbH (ntfy.sh / Germany) — https://docs.ntfy.sh/privacy/
   Used to deliver push notifications alerting the operator of applications and inquiries.
7. Vercel Inc. (US) — https://vercel.com/legal/privacy-policy
   Used for site hosting, performance analytics, and server logging.
8. LINE Corporation / LY Corporation — https://terms.line.me
   Messages you send to our LINE Official Account are processed through LINE's platform.
9. Meta Platforms, Inc. (US) — https://www.facebook.com/privacy/policy
   Cookies and browser identifiers are shared via the Meta advertising pixel for advertising effectiveness and conversion measurement.
10. LY Corporation (LINE Ads / LINE Tag) — https://line.me/en/terms/policy/
    Advertising identifiers are shared via the LINE Tag for advertising effectiveness and conversion measurement (a purpose distinct from operating the LINE Official Account).
11. Legal requirements
    Disclosure to courts, regulators, or law enforcement as required by applicable law.

This Service's website and data are hosted and processed primarily in the United States. Information submitted via the inquiry/application forms, text entered into the site chat widget, and information from the LINE Official Account may be stored or processed on systems located in the United States and other countries (for example, operator push notifications are delivered via Binary Butterfly GmbH / ntfy.sh in Germany). The United States has not received an adequacy determination from Japan's Personal Information Protection Commission (PPC). For information on US data protection law, please refer to the PPC country survey (US section, pp. 9-41). By using this Service, you consent to this international transfer. If you do not consent, please refrain from submitting forms or adding our LINE Official Account.

PPC country survey (US section, pp. 9-41)

Data will be deleted or anonymized promptly upon expiry.

You have the following rights regarding your personal data:

• Access (Art. 33) — Request disclosure of data we hold about you
• Correction / Addition / Deletion (Art. 34) — Request correction of inaccurate data
• Suspension of Use (Art. 34) — Request suspension of use or erasure if data is handled outside stated purposes
• Cessation of Third-Party Disclosure (Art. 34) — Request we stop sharing your data if we are doing so improperly

To exercise these rights, please contact us at the address below. We will respond within 2 weeks after verifying your identity. You may also file complaints with Japan's Personal Information Protection Commission (https://www.ppc.go.jp/).

We implement appropriate technical and organizational measures to prevent unauthorized access, loss, destruction, or alteration of your personal data, including:

• HTTPS encryption for all data transmission
• Access controls limiting personal data access to authorized personnel
• Processors and partners handling personal data operate under their own published data-protection terms
• Timely deletion of data no longer required

Personal information handling for FGL Academy's LINE Official Account (@877bawzp) is as follows:

For all personal data inquiries and requests:

• Operator: Eigo Pro
• Representative: Jacob Searing
• Email: [email protected]
• Hours: Weekdays JST 10:00-17:00